Privacy Policy

Volt Talent Partners Website Privacy Policy 

Last updated: July 2026

1.          Purpose

This Privacy Policy explains how Volt Talent Partners Pty Ltd (Volt Talent Partners, we, our or us) collects, holds, uses and discloses personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This Privacy Policy applies to all personal information collected through our website and in connection with our executive search, recruitment and talent advisory services.

If you are a candidate, you should also read our Candidate Privacy Collection Statement, which explains the information we collect at or before the time we collect your personal information.

2.          Who this Policy Applies To

This Policy applies to personal information collected from:

·             candidates who apply for current or future opportunities;

·             individuals identified through executive search activities;

·             client representatives;

·             referees;

·             contractors and suppliers;

·             visitors to our website; and

·             any other individual who interacts with Volt Talent Partners.

3.          Personal Information We Collect

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable. In the context of our recruitment services, this may include:

Candidate Information

·             name;

·             residential address;

·             email address;

·             telephone number;

·             date of birth (where required);

·             resumé or CV;

·             employment history;

·             qualifications;

·             licences;

·             professional memberships;

·             salary expectations;

·             notice period;

·             work rights;

·             visa status;

·             referee details;

·             interview notes;

·             psychometric assessment results;

·             background screening information (where applicable); and

·             any other information relevant to assessing suitability for employment.

Client Information

We may collect:

·             names;

·             position titles;

·             business contact details;

·             recruitment requirements;

·             hiring preferences; and

·             correspondence relating to recruitment engagements.

Website Information

When you visit our website we may collect:

·             IP address;

·             browser type;

·             operating system;

·             pages viewed;

·             referring website;

·             date and time of access;

·             cookies and similar technologies; and

·             website usage analytics.

Sensitive Information

Sensitive information is a special category of personal information afforded higher protection under Australian privacy law. We will only collect sensitive information from you where it is reasonably necessary for our recruitment services and with your explicit consent, where we are required or permitted to do so by law or another exception under the Privacy Act applies. For example, we may conduct criminal history checks or request health information where a role requires it, and will do so only with your written consent.

4.          How We Collect Personal Information

We collect personal information directly from individuals where practicable, including through:

·             our website;

·             online application forms;

·             LinkedIn;

·             SEEK and similar recruitment platforms;

·             email;

·             telephone calls;

·             interviews;

·             video conferencing;

·             networking events;

·             referrals;

·             referees nominated by candidates; and

·             correspondence with clients.

We may also collect information from publicly available professional sources where permitted by law.

5.          Active Sourcing of Candidates

Executive search frequently requires us to identify suitable candidates who have not applied for a particular role.

Accordingly, we may identify individuals using publicly available professional information published on platforms such as LinkedIn or other professional networking sites.

Where this occurs:

·             we limit collection to professional information strictly relevant to recruitment;

·             we create an internal candidate profile within our Applicant Tracking System (Loxo);

·             we take reasonable steps to notify the individual that we have collected their personal information;

·             we provide the individual with access to this Privacy Policy and our Candidate Privacy Collection Statement; and

·             we seek the individual's express consent before presenting their identity or personal information to any client.

We do not disclose a candidate's identity, resumé or profile to a client without obtaining the candidate's express verbal or written authority for the relevant position.

6.               How We Use Personal Information

We use personal information for purposes including:

·             executive search;

·             recruitment;

·             candidate assessment;

·             talent pooling;

·             reference checking;

·             arranging interviews;

·             communicating with candidates;

·             communicating with clients;

·             verifying qualifications;

·             compliance with legal obligations;

·             improving our services; and

·             operating our business.

We do not sell personal information.

As part of our executive search services, we may identify and approach individuals who have not registered with us where we reasonably believe they may be suitable for a role. Information obtained from publicly available professional sources will be handled in accordance with this Privacy Policy and applicable privacy laws.

7.          Disclosure of Candidate Information

Except where otherwise authorised by law, we will generally seek a Candidate’s consent before providing their résumé, curriculum vitae or other identifiable candidate information to a client for consideration for a specific position.

8.          Disclosure of Personal Information

We may disclose personal information to:

·             prospective employers (with candidate consent);

·             referees;

·             background screening providers;

·             skills assessment providers;

·             professional advisers;

·             regulators;

·             insurers;

·             technology providers;

·             cloud service providers; and

·             other persons where authorised or required by law.

9.               Technology Platforms

To deliver our recruitment services we use a number of specialist technology platforms.

These presently include:

·             Squarespace for website hosting;

·             Loxo as our Applicant Tracking System (ATS) and candidate relationship management platform;

·             Microsoft 365 for email, document management and business communications.

These providers may store or process information outside Australia.

These cloud service providers and technology platforms may store, process or host data on servers located outside Australia, primarily in the United States of America. Where personal information is transferred or disclosed overseas, we take reasonable steps to ensure that the recipient handles the information in accordance with applicable privacy laws and maintains equivalent security standards. By engaging our services, you consent to the transfer and processing of your information in these overseas jurisdictions.

10.       Automated Processing

We use recruitment software to assist our consultants in organising and managing candidate information.

This may include:

·             resumé parsing;

·             keyword searching;

·             skills categorisation;

·             profile matching;

·             database searching; and

·             candidate ranking.

These tools assist our consultants to identify potentially suitable candidates.

Recruitment decisions are not made solely by automated means. Human review forms part of every recruitment process before candidates are shortlisted or presented to clients.

11.       Confidentiality and Client Services Agreement

Candidate information disclosed to clients is strictly confidential. Clients who receive candidate information (including résumés, profiles, or candidate summaries) are contractually bound under our Client Services Agreement to:

·             use candidate information solely for the specific recruitment purpose authorised by us;

·             maintain absolute confidentiality and not disclose candidate details to any third party, subsidiary, or related entity without our prior written consent; and

·             comply fully with all applicable privacy laws.

12.       Security

We implement reasonable technical, physical and organisational safeguards designed to protect personal information.

These include:

·             encrypted communications where appropriate;

·             multi-factor authentication;

·             role-based access controls;

·             secure cloud infrastructure;

·             password protection;

·             staff confidentiality obligations;

·             staff privacy training; and

·             secure destruction procedures.

No method of electronic transmission or storage is completely secure and we cannot guarantee absolute security.

13.       Retention of Information

We retain personal information only for as long as reasonably necessary for recruitment, legal and business purposes.

When personal information is no longer required, we will securely destroy or de-identify it unless we are required or authorised by law to retain it.

14.       Access, Correction and Deletion

You may request access to personal information we hold about you.

You may also request that we:

·             correct inaccurate information;

·             update incomplete information;

·             withdraw your consent to future recruitment activities; or

·             exercise your 'right to be forgotten' by requesting that we completely purge, delete, or de-identify your personal information from our active Applicant Tracking System (Loxo) and other internal databases, where we are not required or authorised by law to retain it.

Requests should be made using the contact details below.

We may require proof of identity before processing your request.

15.        Cookies

Our website uses cookies and similar technologies to:

·             improve website functionality;

·             remember user preferences;

·             analyse website traffic; and

·             improve user experience.

You may disable cookies through your browser settings, although some website functionality may be affected.

16.       Marketing Communications

Where permitted by law, we may contact candidates regarding employment opportunities, industry updates and recruitment services.

Individuals may opt out of receiving marketing communications at any time by contacting us or using the unsubscribe facility included in electronic communications.

17.        Data Breaches

If we become aware of an actual or suspected data breach involving personal information, we will investigate the incident promptly and take appropriate steps in accordance with the Privacy Act and the Notifiable Data Breaches Scheme, where applicable.

18.        Complaints

If you have any questions or wish to make a privacy complaint, please contact:

Privacy Officer

Volt Talent Partners

Email: David@volttalentpartners.com.au

Phone: 0431 204 686

We will investigate complaints within a reasonable time and endeavour to resolve them promptly.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

19.       Changes to this Policy

We may amend this Policy from time to time to reflect changes in our business practices, technology or legal obligations.

The current version will always be published on our website.

Your continued use of our website or engagement with our recruitment services constitutes acceptance of the current version of this Policy.